Work with Egnyte Files and Folders in Newforma Konekt

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Once a Newforma Konekt project is connected to Egnyte, the connected Egnyte files and folders appear in the project’s Files activity center alongside your other file sources. From there, you can preview, share, search, download, and upload files, open file and folder details, view their history, and create folders.

Newforma Konekt works on these files directly in Egnyte and does not maintain a separate copy, so any action you take applies to the files in Egnyte.

Preview an Egnyte File

Previewing displays the contents of an Egnyte file in Newforma Konekt without downloading it.

To preview an Egnyte file in the Files activity center:

  1. Right-click the file.
  2. Select Preview file.

The contents of the file are displayed on your screen. You can also left-click the file to preview it.

Only PDF files and images can be previewed.

Share an Egnyte File or Folder

Sharing sends an Egnyte file or folder to one or more users in the same Newforma Konekt project.

To share an Egnyte file or folder:

  1. In the Files activity center, right-click the file or folder.
  2. Select Share.
  3. In the modal that opens, select the project users to share the item with.
  4. Add a remark, if needed.
  5. Click Share.

The shared item appears in the Sharing center.

To share multiple items at once, select the checkbox to the left of each item, then click the Share icon at the top of the activity center.

Search for an Egnyte File or Folder

The search bar in the Files activity center returns matching Egnyte files and folders in the connected folders.

To search for an Egnyte file or folder, enter a term in the search bar in the Files activity center. Suggested results appear automatically as you type.

The search bar does not support special characters.

Download an Egnyte File

Downloading saves a copy of an Egnyte file to your local device.

To download an Egnyte file:

  1. In the Files activity center, right-click the file.
  2. Select Download.

One file can be downloaded at a time.

Open the Details of an Egnyte File or Folder

The details panel displays the properties of an Egnyte file or folder, such as its size and version.

To open the details of an Egnyte file or folder:

  1. In the Files activity center, right-click the file or folder.
  2. Select Open details.

For a file, the side panel displays:

  • Name
  • Type
  • Size
  • Version
  • Created date
  • Latest updated date

The version shown for a file follows the version settings configured in Egnyte. The details panel does not show who created or last updated a file.

For a folder, the side panel displays:

  • Name
  • Size
  • Created date
  • Latest updated date

View the History of an Egnyte File or Folder

The history of an Egnyte file or folder lists the changes made to it through the Egnyte integration in Newforma Konekt.

To view the history of an Egnyte file or folder:

  1. In the Files activity center, right-click the file or folder.
  2. Select Open details.
  3. In the side panel that opens, select the History tab.

The changes made to the item are displayed. Changes made directly in Egnyte are not recorded here.

Upload a File to an Egnyte Folder

Uploading adds a file from your local device to a connected Egnyte folder. The file is written directly to Egnyte.

To upload a file to an Egnyte folder:

  1. In the Files activity center, navigate to the Egnyte folder.
  2. Select Upload in the top-right corner.
  3. In the modal that opens, browse for the file or drag and drop it.
  4. Select Upload.

An upload is limited to 100 files or 10 GB, whichever limit is reached first. If your selection exceeds either limit, split it into smaller uploads.

Uploaded files under 200 MB are scanned for malware. Larger files are not scanned.

Create a Folder in Egnyte

Creating a folder adds it to your Egnyte file structure.

To create a folder in Egnyte from Newforma Konekt:

  1. In the Files activity center, navigate to the location for the new folder.
  2. Select New folder in the top-left corner.
  3. Enter a name for the folder.
  4. Select Create.

The new folder is available in the Egnyte location you selected.

Your Egnyte permissions determine where you can create a folder. If New folder is unavailable in a location, or if the folder is not created, check your permissions for that location in Egnyte.

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